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Medical Records

Location Address

1311 Tyler St,
Black River Falls, Wisconsin 54615
United States
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Hiring Immediately!

Job Duties and Responsibilities:

  • Organizes, files and maintains medical records daily and upon discharge
  • Cleans and maintains chart binders and dividers
  • Rotates medical records annually and tags for shredding according to facilities destruction policy
  • Audits physician visits and notifies physician of required visits
  • Maintains file cabinets, copies, orders, and stocks all forms as needed
  • Prepares envelopes for mailing to physicians
  • Tracks return of telephone orders, reviews for signature and date and files in medical record
  • Faxes and retrieves faxes for the nursing department and distributes to the appropriate individuals
  • Prepares admission/re-admission chart packets
  • Audits charts to ensure proper order and complete information as necessary
  • Audits discharge records to ensure all records are complete before filing
  • Prepares resident hall roster and distributes
  • Photocopies as necessary
  • Greets, assists and directs residents, visitors and providers personally and by phone1
  • Photocopies under the direction of HIPAA privacy office, any records required to be sent for insurance, legal or other purposes
  • Maintains resident confidentiality
  • Any other duties assigned by Administrative staff


  • High School diploma or GED and two year related experience and/or training; or equivalent combination of education and experience.
  • Must have at least 1 year of experience in Medical Records.
  • Medical Record Clerk Certificate preferred.
  • Knowledge of scheduling and/or health care preferred.
  • Requires proficiency in word processing and computer skills (Office, Excel, Power Point).


  • Health, Dental and Vision Benefits
  • Paid Vacation/Holiday/Sick Time
  • 401k (plus employer match)
  • Voluntary Life Insurance and Short Term Disability
  • Pet Insurance
  • Employee discount program
  • Supportive working environment and culture

*We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.


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